A Norfolk-based historical book archive was looking to store their documents safely and securely, away from the risk of damp, pests or theft in their private garage. The client was also interested in digitising the records for accessibility and an easy method of retrieving them when required.
The Challenge
When the museum enquired with us, they were concerned about the current condition and preserving the books, with some dating back to the 1800s. Their current storage location had damp conditions, a risk of pests, and had limitations when it came to accessing the books by the museum and authorised employees. The books also needed to be organised and categorised into a comprehensive inventory after being transferred to a safer facility so the museum knew exactly which books they had.
The archive was in a small garage within a residential cul-de-sac. The books were heavy and bulky, yet fragile, so it was important we organised the most suitable method of transportation to protect them and reduce any further damage.
The Solution
The Consultation
We visited the site to see the client and discuss their storage, scanning and indexing requirements.
The Process
- A suitable date and transport was organised.
- The books were collected in one visit, reducing the disturbance to the neighbourhood.
- Due to their size, weight and delicate condition, each book had to be handled individually during transportation.
- Upon arrival in our warehouse, every book was uniquely barcoded and indexed to the specifications of our client. Each book needed to be accurately recorded on our system to allow seamless retrieval and delivery to the client in future.
- The books were scanned away within our secure facilities.
The Result
- Space: The homeowner has new found space within their garage. The client no longer has piles of books impacting on personal space with a potential health and safety risk.
- Safety: The historical archive is now kept in a safe and secure environment which will prevent further deterioration.
- Comprehensive Inventory: The museum now has a detailed inventory of every historical book they have in store. This allows quick and easy retrievals for the future.
Testimonial
“Thank you so much for all your help with answering all of my questions during this process and finding a solution other than storing them in my garage! We’re really pleased to be working with you.” – Homeowner and employee of the museum
Our document storage services are suitable for any business looking to improve their archiving process, create space and enhance their security. If you’d like to find out more about how we can support you with your records management, please get in touch.
