As a well-established document management company with professional expertise, we’re here to help you streamline your records inventory. Whether you’d like to maximise your office space, streamline daily operations, or seek advice for data protection, you can count on us to tailor the ideal solution for you.
Over time, businesses may accumulate a large volume of physical and digital documents, from personnel records and contracts to invoices and legal files. Managing this information alone can feel overwhelming, but it doesn’t have to be. At Archive-Vault, we’ll work with you to identify, organise, store, and securely dispose of your records so that your team can focus on what matters most.
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Professional
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Records Management
We partner with a variety of sectors and businesses of all sizes, Archive-Vault are the experts in document management. We’ll work together to determine a bespoke solution for managing your records and customise a system tailored to your needs and requirements.
Records Management
Our team provides professional support for managing your documents at each stage of their lifecycle. From organisation and storage to easy retrieval and secure destruction, we’ll ensure your records are handled with the utmost care. All documents stored with us can be labelled with review dates, which you can easily monitor through your client portal. This way, you can stay up to date with document retention periods and data regulations.
Records Management
With our efficient document indexing service, we develop a cataloguing system tailored to your unique needs, making it easier than ever to manage your records. Once your items are collected, barcoded and referenced, we provide a comprehensive and accessible inventory.
Records Management
Our robust barcoding system creates an automated audit trail for your items, ensuring all activity is tracked and recorded. This establishes a clear chain of custody for your records, providing full transparency, accountability, and peace of mind. Our audit trail method ensures your records are always traceable, enhancing security and offering your business an additional layer of protection.
Records Management
Knowing how to organise your inventory and comply with General Data Protection Regulations can be a daunting task. Our team can provide guidance on keeping your documents well-organised and compliant with your responsibilities under the Data Protection Act.
Records Management
Gain 24-hour access to a comprehensive record of your document inventory through our client portal. Once your documents are collected and transferred to our secure facility, we’ll make sure they are barcoded for efficient retrieval and robust tracking so that you have complete peace of mind at all times.
We’ve put together our frequently asked questions for you to find out more below. Don’t hesitate to get in touch for a no-obligation chat about our document management solutions.
In my dealings with Archive-Vault over many years through the course of my work at the care home, I have been very impressed. On every occasion that I have dealt with them, they have always been extremely efficient, professional and courteous. They obviously work hard to maintain this level of competence and many companies could learn a lot from their customer service.
Business Administrator, Care Home Provider
I can confirm that we have used the services of Archive-Vault since 2008 and have found the service to be excellent. The response to any request is very fast and efficient and the staff are very helpful. I would have no hesitation in recommending Archive-Vault should anyone be considering using their services.
Facilities Project Manager, NHS Trust
We have been using Archive-Vault since 2013 and have always found the service to be efficient, fairly priced and a pleasure to work with. We are excited to now be using the scan on demand service which will be even more cost effective and efficient.
IT Manager, Estate Agent
We all find you very efficient and helpful. The delivery boys are very helpful and thorough. When we ask for collections or recalls, you are always very prompt.
N2S Secretary, NHS Medical Practice
Having recently transferred to you from another supplier, we are finding your online client portal extremely beneficial to us, containing all the information we require with ease of access. We are also immensely relieved to have the facility to telephone you if we need some immediate help, with the staff being efficient and approachable.
Anonymous, Independent Residential Hospital
Archive Vault always deliver a very efficient service. The client portal is straightforward and easy to use when ordering files. Files are always delivered on time. Always very helpful on the phone and sort out our queries quickly and efficiently. A very professional operation.
Office Manager, Solicitors
I'd just like to say on behalf of all the team, a huge thank you for all your efforts. The drivers are so kind and helpful and it's so nice to speak to a real human being when booking collections.
Department Manager, NHS Trust
We have found Archive-Vault to be both efficient and helpful and we have full confidence in their service. I would have no hesitation in recommending Archive-Vault to others.
Head of Facilities, Solicitors
Our Company has been using Archive-Vault for a number of years now. They provide a great service, always fast communications and service.
IT Operative, Equipment Manufacturer
We have been using Archive-Vault to digitise old site plans. Friendly and helpful people who really cared and did everything they could to meet our requirements. I really can't recommend them highly enough.
National Account Manager, Space Management
We have been storing records and IT tapes with Archive Vault since summer 2015. The prices are competitive, and the team deal with data requests promptly, efficiently and with the correct amount of care. I look forward to working with the archive vault team for many more years.
Document Control Team Leader, Offshore Company
As a company we have used Archive Vault for a number of years. The team are extremely helpful, knowledgeable and go above and beyond on the service they provide. Nothing is too much trouble.
Coordinator, Offshore Services
Let’s talk about your records
Send your enquiry using our quick quote form, and a member of our team will aim to get back to you within 24 hours.
