Data Compliance

What is The Data Protection Act?

The Data Protection Act (DPA) 2018 is a legislation brought in by the government to control how personal information is used, it is the UK’s implementation of the General Data Protection Regulations (GDPR).

The purpose of the DPA is to regulate the processing of personal data, ensuring individuals’ data is used fairly, lawfully, and transparently. It is also to protect individuals’ rights, giving people control over their personal information and how it’s used.

Key Principles:

Lawfulness, fairness, and transparency: Data must be processed lawfully, fairly, and in a transparent manner.

Purpose limitation: Data should be collected for specified, explicit, and legitimate purposes.

Data minimisation: Data should be adequate, relevant, and limited to what is necessary.

Accuracy: Data must be accurate and kept up to date.

Storage limitation: Data should not be kept for longer than necessary.

Integrity and confidentiality: Data must be processed securely.

Accountability: Organisations must take responsibility for complying with the DPA and demonstrate their compliance.

Our Objective

As a trusted and established records management company, information security, compliance, integrity and trust are central to what we do. It is crucial to us that both we and our suppliers operate responsibly and ethically, adhering to all external and internal policies, procedures, and standards to protect the information we hold for our clients as well as how we support them with the correct and up to date information and processes.

Archive-Vault is proud to be accredited to the ISO 9001:2015 and ISO/IEC 27001:2022 certifications by a UKAS governing body, and are registered with the Information Commissioner’s Office (ICO).

Benefits of Compliance

As a business, it is your responsibility to ensure any personal data you collect and use is kept secure, accurate and up to date. The ability to find the right information when necessary and keeping it safe will instil trust and, equally, save you a lot of time. Data compliance is mandatory, with heavy fines in place for businesses that are not compliant with the regulations.

At Archive-Vault, we recommend that businesses review their document management processes, including how data is stored and when and where it is destroyed. Working with an accredited records management partner can ensure documents are stored in compliance with GDPR and when you are no longer legally obliged to keep your records, they will be destroyed in accordance with EN15713 (European Standard for Information Destruction).

If you have any questions regarding the safeguarding of your data, please get in touch with one of our team members today at info@archive-vault.co.uk.

We have been storing records and IT tapes with Archive Vault since summer 2015. The prices are competitive, and the team deal with data requests promptly, efficiently and with the correct amount of care. I look forward to working with the archive vault team for many more years.

Document Control Team Leader, Offshore Company

Having recently transferred to you from another supplier, we are finding your online client portal extremely beneficial to us, containing all the information we require with ease of access. We are also immensely relieved to have the facility to telephone you if we need some immediate help, with the staff being efficient and approachable.

Anonymous, Independent Residential Hospital

We have found Archive-Vault to be both efficient and helpful and we have full confidence in their service. I would have no hesitation in recommending Archive-Vault to others.

Head of Facilities, Solicitors

We have been using Archive-Vault to digitise old site plans. Friendly and helpful people who really cared and did everything they could to meet our requirements. I really can't recommend them highly enough.

National Account Manager, Space Management

In my dealings with Archive-Vault over many years through the course of my work at the care home, I have been very impressed. On every occasion that I have dealt with them, they have always been extremely efficient, professional and courteous. They obviously work hard to maintain this level of competence and many companies could learn a lot from their customer service.

Business Administrator, Care Home Provider

We have been using Archive-Vault since 2013 and have always found the service to be efficient, fairly priced and a pleasure to work with. We are excited to now be using the scan on demand service which will be even more cost effective and efficient.

IT Manager, Estate Agent

I'd just like to say on behalf of all the team, a huge thank you for all your efforts. The drivers are so kind and helpful and it's so nice to speak to a real human being when booking collections.

Department Manager, NHS Trust

Archive Vault always deliver a very efficient service. The client portal is straightforward and easy to use when ordering files. Files are always delivered on time. Always very helpful on the phone and sort out our queries quickly and efficiently. A very professional operation.

Office Manager, Solicitors

We all find you very efficient and helpful. The delivery boys are very helpful and thorough. When we ask for collections or recalls, you are always very prompt.

N2S Secretary, NHS Medical Practice

I can confirm that we have used the services of Archive-Vault since 2008 and have found the service to be excellent. The response to any request is very fast and efficient and the staff are very helpful. I would have no hesitation in recommending Archive-Vault should anyone be considering using their services.

Facilities Project Manager, NHS Trust