No matter your goal when it comes to records management, we’re here to make sure you achieve it. Whether you want to maximise your physical office space, streamline your daily operations or gain support from data protection experts, you can count on us as your accredited records management partner to find the best solution.
Over time, most businesses will create and obtain a vast amount of digital files and physical information, from personnel records to invoices. We will work with you to ascertain the most efficient means of identifying, organising, storing, maintaining, and disposing of records so that your team doesn’t have to.
ISO
accredited
Data
compliant
No
obligation visit
Tailored
solutions
100% of
clients
recommend
Professional
service
Records Management
We partner with various sectors and businesses of all sizes. Working together to determine the best process for managing your records and create a customised records management system tailored to your needs.
Records Management
We will manage the full lifecycle of documents, from initial intake to secure destruction. All documents stored with us can be labelled with review dates that can be monitored through your client portal.
Records Management
With our efficient document indexing service, we can develop a cataloguing system that suits you. We’ll collect, barcode and reference your documents, providing a comprehensive inventory of your records.
Records Management
With our robust barcoding system, we create a full audit trail for your items, ensuring all activity is tracked and recorded, to create a chain of custody.
Records Management
We will help your business comply with General Data Protection Regulations (GDPR) as well as your responsibilities under The Data Protection Act.
Records Management
Receive 24-hour access to your records with our client portal. Once your documents are collected, transferred to our secure facility, barcoded, and tracked, we will provide you with online access to a comprehensive record of your inventory.
Industry
Organise, safeguard and access your sensitive documents with Archive-Vault’s legal document storage and scanning solutions. Ideal for law firms, solicitors, will writers and more who are looking for a fully managed service to save time and remain data compliant.
Industry
Medical documents such as Lloyd George packets, patient notes and admission records lie at the core of every GP surgery, NHS Trusts, private hospital and dental practice. Have complete peace of mind your confidential medical records are safe and secure with our medical document storage and scanning services.
Industry
We understand the importance of retaining educational documents for schools, colleges and universities. We will store, scan and manage data such as accident records, student reports and assessments throughout the academic year, leaving you time to focus on staff and student projects.
Industry
When you’re dealing with businesses in liquidation, key documents must be organised and retained by law. We will collect, scan, index and store your insolvency case paperwork with our secure document storage and scanning services. With our client portal, you can view and manage each case online with your virtual inventory.
Industry
Many documents in the property sector will contain private and personal information relating to landlords, tenants, sellers and buyers. As an ISO accredited business, you can trust we will securely store, scan and manage your sensitive records.
Industry
We understand the challenges providing high-level patient care whilst managing your archiving. We’re here to help you organise, store, retrieve and destroy documents such as adult social care records, medicine administration, rotas and resident paperwork through our social care document storage and records management services.
Industry
Under the Financial Conduct Authority, a firm is legally obliged to keep records of its business and internal organisation. Archive-Vault’s financial document storage and scanning services support you throughout the entire document lifecycle from initial collection to secure destruction.
Industry
The construction industry relies on essential documents to complete building projects. Our document storage and scanning solutions make it simple and hassle-free when managing construction records such as tenders, architectural drawings, planning applications, contracts, surveys and health and safety records.
If you have a question about our services, hopefully we have provided you with an answer below. Don’t hesitate to get in touch with any further questions or for a no-obligation chat about our document storage solutions.
I can confirm that we have used the services of Archive-Vault since 2008 and have found the service to be excellent. The response to any request is very fast and efficient and the staff are very helpful. I would have no hesitation in recommending Archive-Vault should anyone be considering using their services.
Facilities Project Manager, NHS Trust
We have been using Archive-Vault to digitise old site plans. Friendly and helpful people who really cared and did everything they could to meet our requirements. I really can't recommend them highly enough.
National Account Manager, Space Management
Archive Vault always deliver a very efficient service. The client portal is straightforward and easy to use when ordering files. Files are always delivered on time. Always very helpful on the phone and sort out our queries quickly and efficiently. A very professional operation.
Office Manager, Solicitors
We have been storing records and IT tapes with Archive Vault since summer 2015. The prices are competitive, and the team deal with data requests promptly, efficiently and with the correct amount of care. I look forward to working with the archive vault team for many more years.
Document Control Team Leader, Offshore Company
I'd just like to say on behalf of all the team, a huge thank you for all your efforts. The drivers are so kind and helpful and it's so nice to speak to a real human being when booking collections.
Department Manager, NHS Trust
As a company we have used Archive Vault for a number of years. The team are extremely helpful, knowledgeable and go above and beyond on the service they provide. Nothing is too much trouble.
Coordinator, Offshore Services
We all find you very efficient and helpful. The delivery boys are very helpful and thorough. When we ask for collections or recalls, you are always very prompt.
N2S Secretary, NHS Medical Practice
Our Company has been using Archive-Vault for a number of years now. They provide a great service, always fast communications and service.
IT Operative, Equipment Manufacturer
In my dealings with Archive-Vault over many years through the course of my work at the care home, I have been very impressed. On every occasion that I have dealt with them, they have always been extremely efficient, professional and courteous. They obviously work hard to maintain this level of competence and many companies could learn a lot from their customer service.
Business Administrator, Care Home Provider
Having recently transferred to you from another supplier, we are finding your online client portal extremely beneficial to us, containing all the information we require with ease of access. We are also immensely relieved to have the facility to telephone you if we need some immediate help, with the staff being efficient and approachable.
Anonymous, Independent Residential Hospital
We have found Archive-Vault to be both efficient and helpful and we have full confidence in their service. I would have no hesitation in recommending Archive-Vault to others.
Head of Facilities, Solicitors
We have been using Archive-Vault since 2013 and have always found the service to be efficient, fairly priced and a pleasure to work with. We are excited to now be using the scan on demand service which will be even more cost effective and efficient.
IT Manager, Estate Agent
Let’s talk about your records
Send your enquiry using our quick quote form, and a member of our team will aim to get back to you within 24 hours.
