Here at Archive-Vault, we’re best known for providing secure storage and are proud to call many businesses across East Anglia and beyond our clients. We’ve tailored our services to meet the needs of businesses from all sectors and actually… we’re not just for storage!
We offer a comprehensive records management service and everything you could need from document scanning to backup tape rotation, destruction and printing. Here’s how we can support your business or organisation.
Comprehensive records management
We provide a complete Records Management service dedicated to looking after your documents throughout their entire lifecycle from indexing to storage and destruction.
Managing mountains of paperwork can seem overwhelming. If you’re not sure what’s the best option for your records or simply don’t know where to start, we can visit your premises to get a greater understanding of your goals and needs. Working closely with you we’ll develop a strategy that helps you manage your documents with greater efficiency.
We prioritise the safety and security of your information. Your documents will be stored in our purpose-built secure facility with access only granted to our DBS checked staff and secure vehicles. We also help to ensure that your business is data compliant and meets GDPR (General Data Protection Regulation) requirements. You can have peace of mind when you use Archive-Vault for your Records Management.
Our services are tailored to you. We take the time to understand our clients’ businesses and their specific archiving needs, creating bespoke, cost-effective records management to suit. Contact us to find out how we can support your business or organisation.
Convenient digital retrieval with our scan on demand
Have you ever experienced the frustration of needing to find a document quickly and you just can’t lay your hands on it? Is accessing documents a challenge because you have to hunt through lots of files or can’t access your off-site storage provider on the same day? You won’t have this experience with Archive-Vault.
You will get 24/7 access to your stored information with our scan on demand service meaning that you don’t need to carry out lengthy searches through your files or wait for a delivery. We’ll locate and retrieve the hard copy file for you, scan it and upload it to our secure client portal on the same day as we receive your request so that you can view your file in no time.
Digitise your documents with our scanning services
Do you need to access a large number of files on a daily basis where the digital copy, rather than a hard copy, is sufficient? Our document scanning service is the ideal solution for your business.
Our experienced team will handle everything, starting with the document collection from your premises or the retrieval of your files if they are stored with us. At Archive-Vault, we pride ourselves on attention to detail and will ensure that any documents are prepared thoroughly.
Your documents are scanned to your required format before being indexed and converted into a searchable PDF. We also offer large format scanning up to document size A0, which is ideal for architects, builders and other firms that use large drawings and oversize paperwork. Whichever service you choose, your scanning will be performed on our state-of-the-art equipment. Your digital data will be returned to you via encrypted USB/hard drive and your original paper documents delivered to you, stored or securely destroyed.
Ask us about our Scan as You Go service which helps with budgeting, whilst keeping your scanned documents stored securely until the project is complete.
Keep your data safe with our back-up tape rotation
Most businesses hold data from client information to staff records, which needs to be protected. Should the worst case scenario happen and you lose data, you risk wiping out years of work and losing crucial information for your business. It’s vital that you have a recovery plan in place for when things go wrong, that’s where Archive-Vault can help.
We provide off-site data storage and back-up tape rotation so in the event that your premises is hit by a disaster your data is safe and sound with us. What’s more, we have a rigorous chain of custody procedures to ensure that you can keep track of your tape at all times via our client portal. We barcode and index each tape with our barcodes or volser which is then stored in our flood and fire resistant vaults.
Your back-up tape rotation service is built around the needs of your business and you can request a retrieval of your tapes whenever you need them. You can rest assured they will be delivered to your premises in our tracked vehicles by fully vetted drivers – we prioritise security at Archive-Vault. Your data tapes can be rotated daily, weekly, monthly or however you choose and when they are no longer needed, we can arrange for their secure destruction.
Secure destruction to help you be data compliant
It’s not only good practice to dispose of documents properly but it’s essential that you do so in order for your business to be GDPR compliant. Secure destruction is a vital part of Records Management and represents the final stage of the information lifecycle.
Disposing of documents is a huge responsibility. We take data compliance very seriously at Archive-Vault. All material we process during our secure destruction service is destroyed in accordance with EN15713 (European Standard for Information Destruction) and sent for recycling. You can have confidence that we do things the right way.
Storage…and so much more!
We carry out all our services in line with Data Protection Regulations keeping your data safe and secure. Contact us to find out how we can support your business or organisation.
