Paper documents play a huge part in construction industry projects from architectural drawings to planning applications and contracts. Construction Office Managers are responsible for large volumes of documents produced by architects, architectural technologists, engineers, contractors, and other project staff. Each trade, such as electricians and plumbers, will often have their own separate drawings and plans. The result – mountains of paperwork!
If you’re responsible for managing paperwork in the construction industry, you will be familiar with the challenges involved, which include enabling easy access for the project team while also maintaining security. That’s where we come in. At Archive-Vault, we provide bespoke Records Management solutions for the construction industry and can work with you to securely store or scan your documents (or both!). When they are no longer required, we can carry out secure destruction, helping to ensure that your business stays data compliant. You can rest assured that things will be done the right way when you work with us.
Why efficient records management is crucial for the construction industry
Paperwork is the cornerstone of any construction project. Put simply, without plans and drawings a building cannot be built. Other essential documents include health and safety records, accident/ incident reports, tenders and invoices. Staying on top of project paperwork and managing records effectively requires a high level of efficiency. We understand that this can be difficult when there are so many other competing demands on your time.
Efficient records management is vital for the construction industry so that documents can be safely stored, easily found and securely destroyed when they are no longer needed. Here at Archive-Vault, we can help you with all this and more. We provide a range of services throughout the lifecycle of your documents including large format scanning.
How Archive-Vault can support you
At Archive-Vault, we will help you index, store, scan and destroy your project documents with safety and security a top priority. Here’s more about how we can support the construction industry:
- Large format drawings need sizeable storage units. Store them with us to free up space in your office. Our purpose-built facility is flood and fire resistant with access only granted to our DBS-checked staff and secure vehicles.
- We will organise your documents with a robust indexing system to ensure they can be found quickly and easily. If you store your hard copy documents with us, our professional team can retrieve them and deliver to your site whenever you need them. We offer a same day delivery service.
- We can digitise your documents to help you work more efficiently and can provide easy access for the construction project team through our client portal.
- We provide full traceability so that you know who has accessed your construction drawings and documents and where they are located. We will only give access to personnel you authorise. We prioritise the safety and security of your data.
- Data compliance is essential for construction industry businesses. We work with you to help ensure that data compliance and GDPR requirements are met. Your documents will be securely destroyed when they are no longer needed.
- You can use a range of services to help you manage your documents including large format scanning which is ideal for architects drawings and building plans
At Archive-Vault, we offer a full records management service. We take care of your construction industry documents, giving you more time for other projects.
Secure scanning services for the construction industry
Digitising your construction documents will bring many benefits. There are positive implications for security and the long-term future of your business. In some cases, storing digital copies will mean that you have a duplicate should the worst happen and your paperwork is destroyed or goes missing. If you have digital copies, you will ensure that all your hard work is protected.
It could be that you don’t want all the hard copy documents on-site for security reasons or that you simply need to declutter. The most obvious plus is that converting your documents to digital will free up office space.
We can scan your paperwork such as large scale building plans, CAD drawings and survey maps, and return them in electronic format on an encrypted hard drive so that you have instant digital access. We can also upload your documents to our secure client portal, giving you and any construction project team members you approve 24/7 access, ideal for staff who may not be based on-site.
Our large format scanning is ideal for the construction industry which uses large architectural drawings and plans for building projects. Your documents will be scanned on our state-of-the-art scanning equipment to your requested format in your preferred dpi. At Archive-Vault, we provide a bespoke service tailored to client needs and can scan up to document size A0.
Get in touch to find out more about our scanning services and to get a quote.
Secure destruction of construction industry documents
We can protect your construction industry documents through the entire information lifecycle which involves indexing, storage and destruction.
Construction industry businesses need to dispose of any outdated documents securely to comply with GDPR (General Data Protection Regulation). You can have confidence in our secure destruction service, at Archive-Vault we take data compliance very seriously. We always require authorised signatures before destroying any paperwork and work with you to help your business stay compliant.
Records management and scanning for the construction industry in Norfolk, Suffolk and throughout East Anglia
With Archive-Vault, managing your documents couldn’t be simpler. We like to make things as easy and as stress-free as possible for our clients.
As a local family business, we pride ourselves on providing tailored Records Management solutions. We help construction industry businesses across Norfolk, Suffolk and throughout East Anglia securely store and digitise their documents. Contact us for a quote and to find out more about how we can support your construction business.
